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Are you looking to improve control over your payables process? Does
your purchasing and payables software lack effective internal controls
because of non-integrated systems? Do you want to eliminate the costs of
entering and verifying supplier invoices? Then OptiMatch from Essential
Systems is for you.
OptiMatch is a powerful invoice verification, invoice authorization and consolidation system. It includes pre-built integration modules to eliminate the expensive and time-consuming task of integrating your payables software with purchasing and third-party supplier systems. This flexible system is tailored to make it easy for you to streamline your entire purchase-to-payment process!
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| Eliminate invoice processing costs. OptiMatch reduces the cost of supplier invoice verification and data entry, including the option to implement low-cost off-shore labor. OptiMatch’s enhanced features can improve invoice processing for virtually any payables system. |
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Alleviate the paper chase. OptiMatch is pre-integrated with Kofax software, a leading digital imaging and data capture software company, and will accept digital images from any other compliant scanning equipment. Once digital images are captured, OptiMatch automatically batches the images into folders so accounts payable and purchasing users can easily locate invoices for processing. In addition, OptiMatch takes advantage of optical character recognition technology to automatically index images during the scanning process and can eliminate up to 90% of the manual data entry. |
| Add financial controls. OptiMatch integration and verification modules work together to implement sophisticated three-way match rules for purchasing and supplier data. It supplies more than 20 user-defined matching rules that can be configured by company and division giving you flexibility in defining the level of control needed for each entry. With OptiMatch, you can eliminate duplicate payments, over-payments and lost discounts. |
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Integrate into existing processes. OptiMatch is also built to accept electronic invoice data directly from supplier systems and integrates it directly into the invoice verification process. All non-digital invoices can be manually entered into the process by working directly from a digital copy of an invoice or alternately from paper copies. |
| Realize ongoing
benefits.
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Eliminate duplicate payments, over payments and lost
discounts
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Simplify invoice
entry and eliminate costs
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Enhance internal controls with sophisticated matching
rules
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Whether you require a whole new integrated purchasing and payables systems or just enhanced features, OptiMatch is the ideal choice for you!
For more details on the Essential Systems approach and OptiMatch solution, review our whitepaper, “Optimizing Payables.” Or
contact us now!
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